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| 653 Baxter Lane - Newport News, VA 23602 - (757)249-2323 - Fax 249-9367 |
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Program Fees
Extended Care Program (ECP) Handbook Program Purpose and Philosophy The purpose of the OBS Extended Care Program (ECP) is to provide safe, loving, stimulating Christian care for youngsters who attend our kindergarten and elementary school. The program is offered as a service to parents who are working or otherwise unavailable to care for their children at home during the day. ECP Handbook Table of Contents The OBS Extended Care Program is available only to Registered OBS students in pre-K-3 (must be toilet trained without adult assistance) through grade 5 regardless of race, color, national, or ethnic origin. It is licensed by the State Department of Social Services to accommodate children aged three to twelve years. ECP Handbook Table of Contents The OBS ECP will be open from 6:00 a.m. to 6:00 p.m. Monday through Friday, on days that school is in session to include school conference days. The ECP will close when the school is closed for holidays, breaks, or inclement weather. The only exception is Easter break. During that time, the ECP operating status will be determined by a parent survey beforehand with a decision made at least two (2) weeks prior. Note: During summer vacation, the program is called Camp Funtime. Separate registrations, policies, and handbook apply. See the office for an application form and/or more information. Pre-K Schedule on a School Day
* Lunch is automatically served to pre-K children enrolled in the Extended Care Program. Kindergarten & Grader Schedule on a School Day
Kindergarten & Grader Schedule on a Non-School Day
ECP Handbook Table of Contents As Orcutts student body primarily resides in the Newport News Public School (NNPS) district, we will follow their decisions for the weather delays or closings. Please note the following bad weather guidelines:
In some instances, NNPS school closings or delays may not be available until 6:30 a.m. Before school daycare will not accept students on these questionable weather days until a final decision is made by NNPS. If the school closes, the before and after care program will be closed. Thanks for your understanding. ECP Handbook Table of Contents *Registration Fee: The weekly full-time general registration fee of $100 for the ECP is due when the registration form is submitted by the parent or guardian. This one-time fee is required for full-time and part-time participants. Full-time care will include breakfast, lunch, and snacks for pre-K children. It includes breakfast and snacks for kindergarten & graders. Kindergarten & graders are expected to bring/or buy their lunch at school as they are not part of the Extended Care Program at that time. Weekly full-time ECP rates are $70 for kindergarten & grade students and $80 for pre-K. A 25% discount applies to the equal or lesser amount of a siblings weekly fees. *Please Note: All school & Daycare fees are subject to change at the School Boards discretion. *Payments: For all participants, payment for using the ECP program is required on or before the Monday of the week preceding ECP attendance. It can be made in the office between 8:30 a.m. and 3:30 p.m. Please note on your check the name of the student (Since records are kept by student names.) and designate as an ECP payment. When the office is closed, please put your check (NO CASH PLEASE) in an envelope and place it in the sign in/out book located in your childs ECP classroom. *Absence Payment Policy: Parents who sign a FULL-TIME CONTRACT for the OBS ECP pay the regular full-time fee, regardless of the childs attendance, unless the child is ill for a minimum of three days in succession. If the child has been absent three or more consecutive days because of illness, a written note listing the dates must be given to the Director immediately upon return to school before a reduction in fees can be made. *Full-time Students: Parents who sign a FULL-TIME contract for Pre-K students will pay $80 weekly; K-5 and Graders will pay $70 weekly regardless of attendance. *Part-time Students: Parents who sign a PART-TIME contract for Pre-K students will pay $5.00 per hour or any part of an hour. These fees will NOT include meals and snacks. Breakfast will cost $1.00, lunch will cost $2.00, and snacks will cost $0.50. Part-time participants should give a 24 hour advance notice of attendance to facilitate staffing and meal planning. *After School Clubs: If grade students are engaged in an after school activity (ie. clubs) and then go to the after-school program, previously stated charges will still apply. The charge applies because the childcare staff is on duty and still responsible for the students from the time a parent signs them in until they are signed out. *Discounts: When two or more children (i.e. brother & sister, two brothers, two sisters, etc.) are enrolled in ECP full time, and as long as all attend at the same time, a 25% discount is given for the cost of the second/third child. Discounts do not apply to extra fees charged during the school breaks or holidays. *Past Due Fees: When two or more children (i.e. brother & sister, two brothers, two sisters, etc.) are enrolled in ECP full time, and as long as all attend at the same time, a 25% discount is given for the cost of the second/third child. Discounts do not apply to extra fees charged during the school breaks or holidays. *Returned Check Policy: If a check is returned by the bank for insufficient funds, the writer must pay OBS $25.00 for a returned check. After two returned checks, the parent must pay all Extended Care fees in cash. *Late Pick-up Fee: Parents need to be prompt in picking up their children. A fee of $10.00 for each part of a quarter-hour will be assessed whenever a child is picked up after 6:00 p.m., even if notification has been given by phone. After the 2nd late pick-up, the fee will increase to $15.00 for each part of a quarter-hour. Several late pickups will be considered just cause for disenrollment from ECP. *Holiday Weeks: When a holiday such as Thanksgiving or New Years Day results in opening the ECP for three/four days in a given week, no adjustments will be made to the weekly rate. *School Conference Days: During the all-day conference/workdays, there will be an additional $15.00 fee due to the extended time daycare is required for your child.....this amount will include lunch. ECP Handbook Table of Contents Arrival Procedures: When parents arrive with children for the childcare program, they must park their car in the parking lot (away from the curb) and bring the child into the assigned childcare room and sign in. CHILDREN MAY NOT BE DROPPED OFF AT THE DOOR Departure Procedure: At departure time in the afternoon, a parent or guardian not a sibling must sign the child out and collect any belongings. The parent must provide written notice in the morning of any change in drop-off or pick-up plans. THE PARENT SHOULD LIST ON THE APPLICATION FORM THE NAMES OF THOSE PEOPLE ALLOWED TO PICK UP THEIR CHILD. Staff members will ask for identification of any unfamiliar person arriving to pick up the child. They will compare that information to the authorized list of names on the application form. Appropriate Clothing: All students attire will follow the guidelines of the schools dress code policy as stated in the OBS Student and Parent Handbook. Children should wear comfortable, washable clothing suitable for the season. Since they play outdoors even in chilly weather, they need warm clothing at that time. We also recommend jackets with easy to work zippers, buttons or snaps, and clothing that is roomy, never too tight. Please avoid sending children to the ECP with clothing that cannot get dirt or paint on it. We will try our best to prevent paint smears, drops, etc.; however, children will be children. We DO provide paint shirts! Bringing Toys and Other Items: Children in the ECP may bring a small stuffed animal to cuddle with during nap time. Toys, dolls, and game boys are NOT permitted. To ensure the safety of everyone, dangerous items such as glass jars or sharp or pointed toys are NEVER allowed at OBS. At no time should anything valuable be brought to the program. ORCUTT BAPTIST SCHOOL ACCEPTS NO LIABILITY FOR ANYTHING LOST, STOLEN, OR BROKEN. Child care personnel, the Directors, and/or the Administrator reserve the right to have the parent take back any items that are not suitable to remain at OBS. If parents have a question about what is acceptable, they should ask before allowing the child to arrive with the item. Pre-K Bedding and Extra Clothing: For pre-K, the parent should place the bedding or clothing in the childs cubby. Due to the size restrictions of the cubbies, blankets should not exceed 3 ft. x 4 ft. and the pillow should be approximately infant size. New request: It is also suggested to send a crib sheet in order to cover the plastic naptime mats Rest Time For Pre-K: The Commonwealth of Virginia requires that we provide rest time each day for preschool children. Each Monday morning, parents of Pre-K children should send a small coverlet, a small pillow and a stuffed animal, if desired. These are to be taken home and laundered each Friday and then returned the following Monday. Sleeping bags and large pillows are not acceptable because they do not fit into cubbies. Parents must label each piece of bedding and personal items with the childs name. Additional Items Needed For Pre-K Students: Pre-K must have:
Food and Nutrition Policy- Pre-K children (3year olds and 4 year olds) will be served a meal/meals and a snack for the period during which they are present in ECP. All students who remain for the ECP afternoon session will be served a snack. Exceptions:
Meal times:
* Weekly menus are posted in the daycare rooms and cafeteria. *Communication - The best way for parents to communicate messages regarding any personal concerns is to place a written note in the sign-in/sign-out book. During daycare hours, the caregivers attention must be completely focused on the children. It is not a time for discussions/conferences on these matters. If necessary you may also request the director contact you by phone. Rules of Conduct and Discipline - The same rules of conduct for students listed in the OBS Student and Parent Handbook also apply for the ECP The Following behavioral expectations apply:
The following disciplinary methods may be applied:
The continued enrollment of any child in Orcutt Baptist Schools ECP is at the discretion of the Director, Co-Director, and/or Administrator. If at any time they believe that the program is not appropriate for your child or that your childs behavior distracts or inhibits the growth, safety, or happiness of others, the parents may be requested to withdraw the child after a one-week notice. If the childs behavior is a danger to self or others, necessary withdrawal will be immediate. In all discipline situations the child will remain in plain view of the adult in charge of his safety and well being. If he/she cannot be handled in the ways listed above, the parents may be called to come to school to discipline the child or take him/her for the rest of the day. Children are not allowed to hurt other children in any way or to use abusive language at OBS. If a child persists in the negative behavior in spite of conferences with him/her and the parents, the latter will be given a one week notice of withdrawal from the OBS ECP. In an extreme case, the Administrator will immediately withdraw the child from the program. Addressing Problems - Parents should feel free to bring to the attention of the ECP Directors any concern or problem that might arise. If a satisfactory solution cannot be reached, parents should discuss the problem with the principal who is the ECP Administrator ECP Handbook Table of Contents State Mandated Criteria for
Extended Care Program (ECP)-
NUTS, CHEWING GUM, AND/OR HARD CANDY ARE NOT PERMITTED. ECP Handbook Table of Contents Yearly Physical -All new ECP children (not those enrolled at Orcutt Baptist School during the last year) must provide the standard Virginia medical examination form (MCH 213D) signed by a licensed physician or official of the local health department. The form must state that a physical exam has been done within the past twelve (12) months and must contain the complete record of shots. (See Immunizations) This form is available in the school office and/or provided with the ECP application. Immunizations - Virginia state law requires that OBS must have a dated record of immunizations signed by a licensed daycare. If a child has had a physical exam within the past calendar year, usually the doctors office will fill in the form and have the doctor sign it. If not already on record at Orcutt, every child must also present proof (a record signed by a licensed doctor) that the following required immunizations have been administered: 4 Year Olds
4-5 Year Olds - Identical to the above with the exception of:
11-12 Year Olds - Identical to the above with the exception of:
Immunizations may be administered at the Newport News Immunization Clinic on J. Clyde Morris Blvd., or at the York County Health Department at 5615 George Washington Highway. Regulations Regarding Immunization Records:
Policy for Injury Prevention
Illness - If the child becomes seriously ill or injured while attending ECP, the staff will try to notify the parents immediately and/or call 911 depending upon the situation. Meanwhile, the staff will continue to try to locate a parent or designated emergency contact. *If necessary the parent and/or designated contact person needs to come immediately to the school and pick up their child. No child who has had a fever within the past 24 hours may come to Extended Care that day or the next day. He/she must not attend Extended Care until well for 24 hours. Regarding vomiting and diarrhea, the child will be monitored by the Health Coordinator for 30 minutes after the initial incident. Any subsequent occurrences will require the child to go home for the day. Injury - A minor injury that requires simple first aid will be treated wherever it happens by a trained first aid provider on staff. The parent will be notified about the incident at pick up time and will receive a written accident report form to read and sign in duplicate. The parent will get a copy, and the other one will be place in the childs file. Contagious Illness - Parents are duty bound to inform the ECP staff whenever their child has been exposed to a contagious illness or has had one shortly before reporting to school. A doctors statement of good health is required before the child can return to the program if he/she has suffered strep throat, measles, impetigo, scarlet fever, pink eye, head lice, or any other contagious disease. Communicable Disease Parental Agreement: Parents must inform the ECP office within 24 hours or the next business day after his/her or any member of the immediate household has developed any reportable communicable disease, as defined by the State Board of Health, ie. Chickenpox, Fifth Disease, Measles, Hepatitis A, Mumps, Meningitis, Lice, Impetigo, Salmonellosis, Scabies, Scarlet Fever, Ring Worm, Whooping Cough, and any other communicable disease as defined by your Doctor. Head Lice: When active head lice is found, the child will immediately be removed from his/her ECP class. The parent will be called to take the child home for treatment. A head lice treatment information sheet will be given to the parent at the time of pick-up. The child may return to ECP 24 hours after treatment. Before the child may return to his/her daycare room, the parent/guardian and the Extended Care Director (or other trained staff member) will do a thorough inspection of the childs scalp for active head lice. If the child is found to have active head lice within 30 days of the initial infestation, the child will then be required to be NIT FREE before re-entry. ECP Handbook Table of Contents Prescription and non-prescription medication will be given to a child at Extended Care only with the specific written authorization of a parent or guardian. (Please use OBS form available in the OBS and ECP offices.) The prescription medication must arrive at ECP in the original pharmacy container and labeled with the childs name, medication name, the amount and time of dosage. The parent must give the prescribed medication to the Directors, Assistant Director, or the Administrator. No mediation will be accepted in zip-lock bags, sandwich bags, or other containers. Children are never allowed to carry their prescription medicine inside or outside of OBS. Please contact the Medical Director if your child has any serious allergies. The State of Virginia has certain requirements that involve paper work that must be completed by the childs parents and Physician. In order to prevent the use of outdated medication, your medication will be returned to you after the authorization date has expired. If medication is to be taken for a long period of time, please bring in the new refilled bottle with the most recent date. All medication will be kept in the Health Coordinators office. Medicated Chapstick & Medicated Lipbalm will require a medical release form. ECP Handbook Table of Contents Orcutt Baptist School and its Extended Care Program are proud to be accredited and licensed by the Virginia Department of Social Services. As such, we are obligated by law to adhere to many different standards, guidelines, and regulations to ensure the utmost in quality care for your child. One area that requires our vigilance is that of child abuse and neglect. While everybody should be concerned about child abuse and neglect, certain groups of people are more likely to have the opportunity to recognize and report it. As childcare providers, we are required by law to report all cases of suspected abuse or neglect to child protective services. Actual reports from the school, however, have been rare. It is important to note that our report of suspected maltreatment is not an accusation. Rather, it is a request for the helping process to begin. Any inquiries, if necessary, are handled confidentially and strictly by child protective services. If a report is made by the school, there will be some instances when we notify the parents and others when we may not. Each instance is case specific with the childs safety constituting the overriding criteria for parental notification. The identity of the person who makes the report is always treated confidentially. For more information on this topic, contact the Virginia Department of Social Services, Child Protective Services, for the locale in which you reside. Emergency Information - It is critical that parents keep all emergency numbers and addresses up to date in the school file so the staff can quickly contact the parent in case of an accident or serious illness. This includes home, work, and two emergency contact numbers and addresses. ECP Handbook Table of Contents During the school year, when regular school classes are not in session, ECP participants may be taken on field trips to make their day special. On those occasions, a sign-in sheet will be posted by the sign-in/out book. If you choose not to have your child attend the trip, you may be required to pick him/her up from school. It is the sincere desire of the staff and administration
of Orcutt Baptist School to provide a safe, loving and enjoyable
childcare program. If there are problems or short comings of which
we are unaware, please take the time to tell us about them so we can
address them and improve our program. We acknowledge our responsibility
before you and God for the quality care of your children, and promise
to the best of our ability to fulfill it. |
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Before
and After School Childcare (Extended Care Program)